The College of Integrated Nutrition and Homeopathy
Student Terms and Conditions
Published: April 2019
- The contract
- Your rights and obligations
- Documentation required
- Fee liability and cancellation
- Your right to cancel
- Our right to cancel or amend
- Changes to an offer prior to acceptance
- Changes to a programme prior to enrolment
- Suspension of a programme prior to enrolment
- Changes to a programme following enrolment
- Unforeseen disruption
- Data protection
1.1 The College of Integrated Nutrition and Homeopathy is a charity and a company limited by guarantee. Registration number: 11936258 England. Registered Office. Brentano Suite 2, Athenaeum Rd, Prospect House, London N20 9AE
Telephone: +44 02084456111 (“the College”, “us”, “we”)
- The contract
2.1 These terms and conditions are for those applying to join The College of Integrated Nutrition and Homeopathy. By accepting an offer to study you are entering into a legally binding contract (The Welcome Guide) with the College and confirm that you agree to these terms and conditions and you should keep a copy for your own records.
- Your rights and obligations
3.1 In agreeing to these terms and conditions you are also agreeing to familiarise yourself with and adhere to all of the College’s regulations, policies, procedures and rules.
3.2 As an applicant you are required to adhere to the College’s Admissions Policy when providing information. Failure to do so may result in your application being rejected.
3.3 On receiving an offer you are required to adhere to the specific requirements of the offer letter for the course for which you have applied.
3.4 Once enrolled, you may be subject to disciplinary action and the College is entitled to terminate your enrolment if you fail to adhere to the full range of policies, procedures and rules set out at the end of this document.
3.5 The College will, for the duration of your enrolment on the course, provide services in accordance with the published course information, policies and regulations. The details of the standard course duration, including the month when studies commence, are provided in your offer letter.
- Documentation required
4.1 In accepting an offer, you confirm that you have provided accurate details of your highest formal qualification and all relevant previous study on your application form.
4.2 At enrolment, you are required to present proof of your identity in the form of an original, approved ID document – e.g. a scanned passport or drivers licence.
4.3 Failure to provide any of the documentation required may result in cancellation of the contract or withdrawal of the offer on written notice to you.
5.1 Your re-enrolment for year 2 is subject to satisfactory academic progress on your course.
5.2 Tuition fees are due either at enrolment in full, or can be paid by a fixed monthly standing order on the first day of the month for the duration of the course. You may not be automatically re-enrolled in year 2 with the College if you have outstanding tuition fees in excess of £540.00.
6.1 In accepting an offer you confirm that you are aware of the fees and charges relating to your course of study, as per the published information, and that you are in a position to meet such charges on the due payment dates and the payment is made by standing order for the first of every month.
6.2 You understand that fees are quoted for the current year only and may vary slightly from one year to the next. Providing that you complete your course without retaking a year, the tuition fees will only increase by a maximum of the Retail Price Index (RPI) annual rate of inflation to reflect the increased costs of delivering the course.
6.3 Any RPI inflation rate linked increase will only take place prior to enrolment each year.
6.4 In addition to the listed tuition fee you may be required to pay some additional costs related to your course. Additional costs include field trips, course materials and miscellaneous expenses.
6.5 Where fees are payable directly to the College, you will be personally liable to pay any fees and charges that are due.
6.6 Any changes to fees will be clearly communicated to you in advance by the College. Please see below: Fee Liability and Cancellation.
- Fee Liability and Cancellation
7.1 Students are only liable for tuition fees for the first two teaching weekends (£270 x 2 and the administration fee of £400) and have one week after the second teaching weekend, to leave without penalty. . Students who are accepted late are entitled to the full 14 days Cooling Off period and this will be provided regardless of whether the 14 days end after the start of teaching month 1.
7.2 Provided formal notification of cancellation and withdrawal is submitted to Admissions team before the end of the cooling off period, there will be no tuition fee liability and any fees paid will be refunded in full except for the administration fee of £400.
7.3 Students who withdraw after the end of the Cooling Off period will be liable to pay for the following three teaching weekends.
7.4 Liability for tuition fees and eligibility for fee refunds depend upon the date of receipt of formal written notification of cancellation and withdrawal by the Admissions team.
7.5 Non-payment of fees owed will be subject to the College’s Student Fees and Other Charges policy. The College may refer an unpaid debt to an external debt collection agency. Any charges incurred as a result of referring a debt to an external agency may be added to the student’s account.
- Your Right to Cancel
8.1 The contract between the College and student begins at the point at which you accept an offer to study. Subsequently, you have until the end of the Cooling Off period to cancel without penalty, in accordance with section 8. To do so you must provide formal written notification of cancellation and withdrawal within this timeframe.
8.2 Appendix A of this document provides a model cancellation form in order to assist students who wish to cancel a place on a course within the Cooling-Off period.
8.3 You should keep a copy of your written cancellation notification and any acknowledgement subsequently received from the College.
8.4 If you cancel during the Cooling Off period before the course begins, and if you have paid a deposit you are entitled to a full refund, excluding the administration fee.
8.5 In addition to the right to cancel within the Cooling Off period, you may cancel at any time after enrolment without financial penalty above if:
a) The College fails substantially to meet its contractual obligations as set out in these terms and conditions and is unable to correct the problem within 31 days of being requested to do so.
b) An event outside of the College’s control means the College is unable to provide the services for a period of 31 continuous days or more.
c) An event outside of your control prevents a student from engaging in the course for a period of 16 continuous weeks or more – e.g. a medical condition. Further details may be requested at the point of cancellation.
- Our Right to Cancel or Amend
9.1 It may be necessary for the College to cancel or amend the contract in the following circumstances:
a) If the College has confirmation that you submitted fraudulent documents in support of an application to study. In this instance the College reserves the right to cancel the contract.
b) If, once you have commenced studies, you fail to progress and cannot continue for academic reasons. In this instance the College reserves the right to cancel the contract after you have exhausted all academic options.
c) If, once you have commenced studies and any concerns arise that require we maintain integrity of the course work submitted
d) Review our guidelines to continuously improve the education provided by the College
- Changes to an Offer Prior to Acceptance
10.1 The College reserves the right to make changes to an offer at any time before it has been accepted.
10.2 If the College is required to change any aspect of the offer before the point of acceptance, the College will inform you in writing at the earliest possible point, providing full details of what has changed and why the change was made, to minimise any potential disruption. As an applicant you have the option to accept or reject the amended offer.
- Changes to a Programme Prior to Enrolment
11.1 The College may be required to make changes to a course after you have accepted an offer, prior to enrolment, for the following reasons:
a) To comply with the changing needs of external bodies. These include Professional, Statutory and Regulatory and accreditation bodies.
b) To comply with any change in law.
c) To improve course quality in response to student feedback.
d) To improve course quality in response to external examiner feedback.
e) To ensure the course content remains relevant and up to date (this may include changes to the modules offered)
11.2 Where a change is necessary, full details of what has changed will be provided to you at the earliest opportunity. Communication of changes will include details of what elements have changed and how this will affect you.
- Suspension of a Programme Prior to Enrolment
12.1 The College reserves the right to suspend (not run) a Programme prior to enrolment, including where you have been made, and accepted an offer, in the following circumstances:
a) Due to withdrawal of relevant accreditation.
b) To address serious concerns with student experience.
c) In response to changing requirements within the subject discipline and any subsequent issues of inadequate resources.
d) Insufficient numbers of suitable applicants and acceptances which would have a negative impact on student experience.
12.2 Notification of all decisions to suspend a programme will be sent by email to offer holders at the earliest possible point, providing details of why the decision was made, how it will affect the offer holder and giving details of all available options.
12.3 Should the College take the decision to suspend a programme prior to enrolment, all offer holders will be given the option to:
a) defer their offer until the next available intake.
b) withdraw from the offer without penalty.
In all circumstances the College will use reasonable endeavours to provide assistance to minimise any disruption.
- Changes to a Programme Following Enrolment
13.1 All efforts are made to limit changes to courses once a student has enrolled. However, the College reserves the right to make changes as per paragraph 13.1 (above).
13.2 Where changes are necessary you will receive clear communication and consultation to explain why the change is required, how it will affect you, and what mitigations have put in place to minimise disruption.
13.3 In the unlikely event the College makes any substantial and material changes to your course you may terminate the contract without penalty. In practice this means either switching courses or withdrawing from the College and seeking a new education provider. In either instance the College will provide full assistance with the process.
Substantial and material changes include:
- Change of location
- Change of core modules
- Extensive change to assessment and learning outcomes
- Change to overall course aims
- Change to mode of study
- Unforeseen Disruption
14.1 The College will always endeavour to remain open and functioning as normal to the best of its ability. In certain unforeseen circumstances, the College may be forced to suspend the delivery of some or all of its services and courses – e.g. in response to health and safety concerns.
14.2 In circumstances where such a closure or disruption is due to events or those outside of the College’s control, e.g. events which pose a threat to public or national health or safety, acts or threats of terrorism or war, extreme weather events, natural disasters, large scale public disturbances or mass action (non-College related), the College cannot be held legally responsible or contractually liable to its staff and students for any resulting consequences.
14.3 Where at all possible, the College will take all reasonable steps necessary to minimise the disruption to its staff and students. However, given that the safety of the College’s staff and students will always be its primary concern, this may not always be possible.
- Data Protection
15.1 Under the Data Protection Act 2018 (“DPA”) you have the right to check the information the College hold about you.
15.2 Requests for personal data can be made in the form of a Subject Access Request.
15.3 The College complies with the DPA in its use of student data. By completing enrolment you give permission for your information to form the basis of your student record and also graduate record.
15.4 You understand that by enrolling with the College, from time to time you will receive communications about other The College of Integrated Nutrition and Homeopathy courses, services and products. If you wish to opt-out of these communications, you will be able to do so by notifying
(The following provides a model cancellation form. You should only complete and return this form if you wish to cancel your place and withdraw from the contract within the 14 day Cooling Off period.)
Please return this form to the Admissions Team via post or email:
The College of Integrated Nutrition and Homeopathy
43 Chipperfield Road
Email address: firstname.lastname@example.org
Please accept this communication as official notification of my wish to cancel my contract with the The College of Integrated Nutrition and Homeopathy within the 14 day cooling off period in accordance with my rights under the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013.
Date of acceptance of place offer:___________________________________